On behalf of our client, a leading global biopharmaceutical company, we are looking for an Associate Specialist Payroll EMEA to join their regional Payroll team.
Although the role sits within the EMEA structure, this position will initially support payroll operations exclusively for Switzerland.
The Associate Payroll Specialist will be responsible for the accurate and timely processing of payroll activities for the assigned market, ensuring compliance with local legislation and internal controls. The role acts as a key liaison between Payroll, HR, Finance, Tax and external providers, while actively contributing to the continuous improvement of payroll processes and operational excellence.
Key Responsibilities
- Independently deliver accurate and timely payroll for Swiss entities, in compliance with local laws and regulations
- Process payroll mutations including hires, terminations, salary changes, bonuses and allowances
- Input and maintain payroll data in payroll systems, databases and spreadsheets
- Coordinate payroll activities for expats and cross-border employees in cooperation with Global Mobility and external vendors
- Manage payroll controls, including SOX and audit requirements
- Prepare and collect approvals for payroll-related bank payments
- Respond to internal and external payroll-related inquiries (payroll, taxation, social insurance)
- Support payroll reporting (earnings, tax reports, statutory reports) and cooperate with HR Shared Services on report distribution
- Contribute to the development, standardization and improvement of payroll policies, processes and internal controls
- Actively participate in projects, working groups and continuous improvement initiatives
- Maintain payroll documentation and support knowledge sharing within the payroll team
- Stay up to date with payroll best practices, regulatory changes and payroll technologies
Qualifications & Experience
- Bachelor’s degree in Finance, Business, Accounting or a relevant Payroll qualification (or equivalent experience)
- Minimum 3 years of experience in payroll within a multinational environment
- Experience with outsourced payroll providers (e.g. ADP, Celergo)
- Experience working with HR / payroll systems (e.g. Workday, SAP)
- Strong organizational and prioritization skills
- High level of accuracy, discretion and personal integrity
- Excellent communication skills, able to interact with stakeholders at all levels
- Fluent English (written and spoken)
- German is an advantage
- Team-oriented mindset with the ability to collaborate in an international environment
What We Offer
- Flexible working model - full remote possibility
- Exposure to Swiss payroll within a global EMEA structure
- Opportunity to work in an international environment with experienced payroll professionals
- Possibility of contract extension after the initial 1-year term
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